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Docs › Routines

Create a routine

Name it, pick its days, and split it into periods.

  1. Go to Routines in the sidebar and choose New routine (or press ⌘ K and type new routine).

  2. Fill in the drawer:

    Field What to put
    Name What you call this part of your day — Morning, Workday, Deep work
    Kind personal or work — it decides which group the routine sits in
    Colour The colour of its rail on the calendar
    Repeats on The days it runs. Tap a day to switch it on or off.
    Periods Each part of the routine: a name, a start and an end — and, under Add tasks and options, its tasks and how it may move

  3. Choose Add a period for each part. A new period starts where the last one ended, an hour long; adjust the times to fit.

  4. Optionally, choose Add tasks and options under a period to give it tasks and smart options.

  5. Choose Create routine.

The New routine drawer with a name, kind, colour swatches, weekday toggles and two periods
A routine with two periods.

A routine needs at least one day and one period, every period needs a name, and each period has to end after it starts. Periods can overlap events — "Periods are a plan, not appointments."

Tasks in a period

A period can hold up to 20 tasks — the small things you do in it, like drink a glass of water or pick the top three tasks. Choose Add a task under the period, type it, and repeat. Each day, you tick them off on Today; ticking the last one marks the whole period done. See Tick off a period's tasks.

Renaming a task keeps what you've already ticked. Removing one removes its history.

Smart routines: when something clashes

Real days get in the way: a client call lands on your workout. Each period has three options that decide what happens:

Option What it does
Can move when something clashes On by default. Daykite suggests another time that day when an event lands on the period. Switch it off for things that can't move, like the school run — you'll still be told about the clash.
Only between The earliest start and latest end it may move to — a workout between 16:00 and 21:00. Without it, Daykite looks up to three hours either side, between 05:00 and 22:00.
Priority Low, normal or high — how much the period matters to you. It's shown with the clash so you can decide what gives way.

Suggestions never land on another event, another routine period, or outside the window, and they stay as close to the usual time as possible. Nothing moves until you say so — see When an event lands on a period.

Ask the assistant

Open the assistant and ask for one — "Create a morning routine", "Set up a gym routine on Mon, Wed and Fri at 6am", "Make a weekly review routine". It comes back as a card to confirm, already filled in with periods, a few tasks in each, and a sensible window to move within. It knows morning, evening, workout, start of workday, end of workday, weekly review and study routines; for anything else it asks the AI model, which adds tasks that fit. Confirm it, then change anything on the Routines page.

Examples

Edit, pause or delete a routine

  • Edit — choose Edit on its card. Change anything and Save changes. Existing periods keep their done and skipped history, even if you rename them or change their times.
  • Pause — choose Active on its card to switch it to Paused. A paused routine disappears from the calendar and Today until you switch it back. Handy for holidays.
  • Delete — open it with Edit, then Delete. Its history goes with it, so pausing is usually the better choice.