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Views and moving around

Day, 3 days, week, work week, month, agenda and year — what each is good for, and how to get around quickly.

The calendar has seven views. They all show the same events; they just zoom in or out.

The week view with the period arrows, date, view switcher and tool buttons marked
Week view — the one most people live in.
  1. ‹ Today › — step back or forward one period, or jump back to today.
  2. The date — choose it to open a small month and jump to any day.
  3. The view switcher — Day, Week, Month, Agenda, Year, and ··· for 3 days and Work week.
  4. Tools — start a focus session, open your tasks, or find a free time.

The views

View Shows Good for
Day One day in detail, with the tasks due that day Running today; planning a packed day
3 days Today and the next two days A phone or a narrow window
Week Seven days side by side Planning — the default
Work week Monday to Friday Work-only planning
Month A grid of weeks, three items per day Seeing what's coming up
Agenda A list, one day after another Scanning quickly, especially on a phone
Year Twelve small months; a tinted day has something on it Holidays, long projects, finding a free week

The calendar opens in Week view unless you choose another in Calendar settings.

Reading the day and week views

  • Events sit at their real times. Two events at the same time sit side by side.
  • The all-day row at the top holds all-day events and chips for tasks due that day. Tick a chip to finish the task.
  • The thin coloured bars just left of each day are your routines — see What a routine is.
  • The small bar under each date in week view is that day's load: how much of a nine-hour working day is booked.
  • A purple line marks now.
  • Hours run from 07:00 to 21:00. If something starts earlier or finishes later, the grid grows to fit it.
A week with a load bar under each date, routine rails, task chips in the all-day row and the now line
The small details in a week.

Each event block shows its title, and underneath its Space, protected for protected focus time, and how many guests it has. A padlock means the event is Busy only to others.

The 3-day view on a phone
On a phone, 3 days and Agenda fit best.

Moving around

To… Do this
Go back or forward a period ‹ or ›, or press ← →
Come back to today Today
Jump to a date Choose the date label, then a day in the little month
Switch view The switcher, or press D W M A
Open a day from the year view Choose the day

Showing less

  • Everything ▾ (top left) narrows the calendar to Work, Personal, or one Space.
  • When you narrow to one Space that has teams, a row of team chips appears under the top bar. Choose a team to see only events its members are in.
  • To take a Space off your calendar altogether, go to Settings → Spaces and switch it from On calendar to Hidden.
  • Settings → Appearance can hide weekends, hide the Space name on each event, and hide events you've declined.

Making changes right on the grid

In Day, Week and Today:

  • Click an empty time to create a 30-minute event there, or drag down across the grid to create one exactly that long.
  • Drag an event to move it — up and down to change the time, sideways to another day. It snaps to the quarter hour.
  • Drag the bottom edge of an event to make it longer or shorter.
  • Drag a task from the Tasks panel onto a time to block time for it — see Tasks on your calendar.

You can drag events you organised. Events other people invited you to stay where their organiser put them.